《 Summary of information system project manager 》 Chapter one Overall project management

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Ten management contents of information system project manager .
One 、 Overall project management
1、 Develop project charter
2、 Make project management plan
3、 Guide and manage project execution
4、 Monitor project work
5、 Implement overall change control
6、 To end a project or phase

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One 、 Develop project charter

>>> Input ：

1、 agreement

2、 Project statement of work

The statement of work is a written description of the products or services provided by the project . For internal projects , The project sponsor or sponsor according to the business needs 、 A statement of work is required for the product or service . For external projects , The statement of work is part of the customer's bidding document , The statement of work indicates one of the following ：（1） Business needs （2） Product scope statement （3） Strategic plan .

3、 Business argument

A business case or similar document can provide the necessary information from a business point of view , Decide whether the project is worth investing .

4、 Business environment factors

When formulating the project charter , Any and all organizational and institutional environmental factors that exist around the project and have an impact on the success of the project must be considered . Business environment factors include but are not limited to the following matters ：
（1） The culture and structure of an organization or company .
（2） Government or industry standards （ Such as the rules and regulations of the management department 、 Product standard 、 Quality standards and process standards ）.
（3） infrastructure （ Such as existing software and hardware infrastructure ）.
（4） Existing human resources （ Such as skills 、 Expertise and knowledge ： For example, design 、 Development 、 law 、 Contract awarding and procurement ）.
（5） Personnel management （ Such as employment and dismissal guidelines 、 Employee performance evaluation and training records ）.
（6） Company work approval system .
（7） Market situation .
（8） Risk tolerance of project stakeholders .
（9） Business database （ Such as standard cost estimation data 、 Industry risk research information and risk database ）.
（10） Project management information system

5、 Organizational process assets

When formulating the project charter and subsequent project documents , Any and all assets used to influence the success of a project can be used as organizational process assets .

>>> Tools and Technology ：

1、 Expert judgment

2、 Guiding technology

Guidance technology can be used to guide the formulation of project charter . Brainstorming 、 Conflict handling 、 Problem solving and meeting management are key technologies that facilitators can use to help teams and individuals complete project activities .

>>> Output ：

Project Charter

The project charter is the document that formally approves the project . Because the project charter should authorize the project manager to use the organization's resources in project activities , therefore , The project manager should be appointed at any time before the planning starts , It's best when developing the project charter . The project charter shall include the following （ Directly include or cite other documents ）.
（1） The purpose of the project or the reason for approving the project .
（2） Measurable project objectives and related success criteria .
（3） General requirements of the project .
（4） General project description .
（5） The main risks of the project .
（6） Overall Milestone Schedule .
（7） The overall budget .
（8） Project approval requirements （ What criteria are used to evaluate the success of the project , Who will draw conclusions about the success of the project , Who will sign the end of the project ）.
（9） The appointed project manager and his responsibilities and authorities .
（10） The name and authority of the sponsor or other person approving the project charter .

Two 、 Make project management plan

>>> Input ：

1、 Project Charter

2、 Output of other processes

Preparing a project management plan requires integrating the outputs of many processes . Any benchmarks and sub management plans output from other planning processes , This is the process of input . Besides , Changes to these documents may lead to corresponding updates to the project management plan .

3、 Business environment factors

4、 Organizational process assets

>>> Tools and technology ：

1、 Expert judgment

2、 Guiding technology

>>> Output ：

Project management plan

The project management plan records all the results of each planning sub process of the planning process group , Include ：
（1） Each project management process selected by the project management team .
（2） Implementation level of each selected process .
（3） A description of the tools and techniques used to implement these processes .
（4） Ways and means of using selected processes in managing specific projects , Including dependencies and interactions between processes , And important basis and results .
（5） The manner in which work is performed to achieve project objectives 、 Method .
（6） How to monitor changes 、 Method .
（7） How to implement configuration management 、 Method .
（8） A way to implement and keep the effect measurement benchmark intact 、 Method .
（9） Communication between project stakeholders requires communication with technology .
（10） Selected project life cycle and project phase of multi-phase project .
（11） In order to speed up the resolution of unsolved problems and deal with unsolved decisions , To the content 、 Critical review of scope and timing .

3、 ... and 、 Guide and manage project execution

Directing and managing the project implementation process requires the project manager and project team to take a variety of actions to implement the project management plan , Complete the work specified in the project scope statement .

>>> Input ：

1、 Project management plan

2、 Approved change request

Approved change requests may be corrective actions 、 Preventive measures or defect remedy . The project team shall include the approved change request in the schedule and implement it .

3、 Bad career factors

4、 Organizational process assets

>>> Tools and technology ：

1、 Expert judgment

2、 Project management information system

3、 meeting

>>> Output ：

1、 Deliverables

A deliverable is usually a tangible component accomplished to achieve a project goal , It can also include a project management plan .

2、 Performance data

Job performance data is in the process of executing project work , Raw observations and measurements collected from each ongoing activity . Job performance data includes but is not limited to the following items .
（1） Status information indicating progress performance .
（2） Completed and unfinished deliverables .
（3） Planned activities that have been started and completed .
（4） The degree to which the quality standards are met .
（5） Approval and expenses already incurred .
（6） Estimate of the completion of the planned activities that have been started .
（7） Percentage of planned activities actually completed in the performance process .
（8） Lessons learned, recorded and transferred to the lessons learned knowledge base .
（9） Details of resource utilization .

3、 Change request

4、 Update of project management plan

5、 Project file update

Four 、 Monitor project work

Monitoring and controlling the working process of the project is to monitor and control the startup 、 planning 、 The processes required to execute and close the project . Take corrective or preventive measures to control the implementation effect of the project . Monitoring is an aspect of project management throughout the project . Monitoring includes collecting 、 Measure and disseminate performance information , And evaluate the measurement results and the trend of implementation process improvement .

>>> Input ：

1、 Project management plan

2、 Progress forecast

3、 Cost forecast

4、 Confirmed changes

Approved changes are the result of the implementation of the overall change control process . Their implementation needs to be confirmed , To ensure that they are implemented correctly . The confirmed change indicates that the change has been correctly implemented with data .

5、 Job performance information

6、 Bad career factors

7、 Organizational process assets

>>> Tools and technology ：

1、 Expert judgment

2、 Analytical techniques

In project management , Depending on possible changes in project or environmental variables , And their relationship with other variables , Use analytical techniques to predict potential consequences . for example , The analytical techniques available for the project include ： regression analysis ; Grouping method ; Causal analysis ; Root cause analysis ; Prediction method （ Time series 、 Scenario building 、 Simulation, etc ）;> Failure mode and effect analysis ; Fault tree analysis ; Reserve analysis ; Trend analysis ; Earned value management ; Difference analysis .

3、 Project management information system

4、 meeting

>>> Output ：

1、 Change request

2、 Work performance report

3、 Project management plan update

4、 Project file update

5、 ... and 、 Implement overall change control

The overall change control process runs through the whole project . Because projects rarely follow the project management plan accurately , Therefore, change control is essential . The overall change control process includes a change control committee responsible for approving or rejecting change requests .

>>> Input ：

1、 Project management plan

2、 Work performance report

3、 Change request

4、 Business environment factors

5、 Organizational process assets

>>> Tools and technology ：

1、 Expert judgment

2、 meeting

3、 Change control tools

>>> Output ：

1、 Approved change request

The approved change request shall be implemented by guiding and managing the project work process . Processing results of all change requests , Whether approved or not , Are updated in the change log .

2、 Change log

The change log is used to record changes that occur during the project .

3、 Project management plan update

4、 Project file update

6、 ... and 、 To end a project or phase

>>> Input ：

1、 Project management plan

2、 Acceptable deliverables

The accepted deliverables may include approved product specifications 、 Delivery receipt and work performance documents . In a phased project or cancelled project , May include incomplete deliverables or intermediate deliverables .

3、 Organizational process assets

>>> Tools and technology ：

1、 Expert judgment

2、 Analytical techniques

The analysis techniques that can be used for project closure are ： regression analysis 、 Trend analysis .

3、 meeting

>>> Output ：

1、 The final product 、 Transfer of services or results

Formal acceptance and handover of final products submitted by authorized projects 、 Services and results . Acceptance includes receipt of formal instructions , Explain that the requirements of the contract terms have been met （ At the end of the phase , Is to hand over the intermediate products produced in this stage 、 Service or result ）.

2、 Organizational process asset update

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